CAREMDC Privacy Policy
Effective Date: July 02, 2026
This Privacy Policy describes how the Central Arizona Regional Medical Directors Consortium (CAREMDC) collects, uses, protects, and shares information through caremdc.org. It is intended to provide a transparent description of our information practices and should be read together with our Terms of Use and Medical Disclaimer.
1. Who We Are
CAREMDC is an Arizona nonprofit physician-led organization dedicated to improving emergency medical services through collaboration, education, quality improvement, research, and evidence-informed clinical guidance. Website: https://caremdc.org.
2. Scope
This Policy applies to visitors, members, contributors, volunteers, registrants, and users of CAREMDC websites and online services.
3. Information We Collect
We may collect information you voluntarily provide including your name, organization, email address, telephone number, mailing address, professional credentials, registration details, survey responses, and any other information you choose to submit through forms, emails, or event registrations.
4. Automatically Collected Information
Our systems may automatically collect IP address, browser type, operating system, device information, pages visited, timestamps, referring websites, and similar technical information for security, diagnostics, analytics, and website improvement.
5. Cookies and Similar Technologies
We may use cookies, session cookies, persistent cookies, security cookies, login cookies, preference cookies, analytics cookies, and similar technologies. You may manage cookies through your browser settings, although certain website features may not function properly if cookies are disabled.
6. User Accounts
If account functionality is offered, account information is retained to administer access, provide member services, and maintain security. Password reset requests may include technical information such as IP address for fraud prevention.
7. Comments
If comments are enabled, CAREMDC may collect information entered into comment forms together with IP address and browser information for spam detection, moderation, and security. Comments approved by moderators may become publicly visible.
8. Media Uploads
Users should remove embedded metadata, including GPS/EXIF location information, before uploading images or documents. Publicly available files may be downloaded and metadata extracted by others.
9. Embedded Content
Pages may contain embedded content from third-party services such as YouTube, Vimeo, Google Maps, PubMed, CDC, NIH, or similar resources. Such services may collect information as though you visited their websites directly.
10. Email Communications
If you subscribe to communications, CAREMDC may send newsletters, educational announcements, meeting notices, guideline updates, and organizational news. You may unsubscribe at any time.
11. How We Use Information
Information may be used to respond to inquiries, administer memberships, register participants, distribute educational materials, improve website functionality, maintain cybersecurity, comply with legal obligations, and support CAREMDC’s mission.
12. Sharing Information
CAREMDC does not sell or rent personal information. Information may be shared with trusted service providers performing website, email, analytics, payment, or registration services under appropriate confidentiality obligations, or when required by law or necessary to protect rights or safety.
13. HIPAA and Patient Information
This public website is not intended to receive Protected Health Information (PHI). Users should never submit patient-identifiable information through website forms or ordinary email unless specifically instructed through a secure process.
14. Data Security
CAREMDC employs commercially reasonable administrative, physical, and technical safeguards. Nevertheless, no method of electronic transmission or storage can be guaranteed to be completely secure.
15. Data Retention
Information is retained only as long as reasonably necessary for organizational, educational, legal, security, archival, or operational purposes. Public comments may be retained indefinitely unless removed by CAREMDC.
16. Your Rights
Subject to applicable law, you may request access to, correction of, or deletion of personal information maintained by CAREMDC. Certain records may be retained to satisfy legal, administrative, or security obligations.
17. Children’s Privacy
This website is not directed to children under 13 years of age, and CAREMDC does not knowingly collect personal information from children through this website.
18. International Users
Information submitted through this website may be processed in the United States and subject to applicable U.S. laws.
19. AI-Assisted Content
Some educational materials may utilize AI-assisted drafting or editing. Final published content is reviewed by qualified subject matter experts before publication whenever appropriate.
20. Third-Party Links
External links are provided for convenience. CAREMDC is not responsible for the privacy practices or content of third-party websites.
21. Changes to this Privacy Policy
CAREMDC reserves the right, at its sole discretion, to revise, amend, replace, or remove any portion of this Privacy Policy at any time without prior notice. Changes become effective immediately upon publication unless otherwise stated. Continued use of the website constitutes acceptance of the revised Privacy Policy. Users are encouraged to review this Policy periodically.
22. Contact
Questions regarding this Privacy Policy may be directed to CAREMDC using the contact information published on the website.
Acknowledgement
By accessing or using the CAREMDC website, you acknowledge that you have read this Privacy Policy and understand that your continued use of the website constitutes acceptance of this Policy and any future revisions posted by CAREMDC.